21-Day Compliance Countdown

• Dan walks the site with phone. Responds to the recon questionnaire (already sent). Photos of every area: garden, nursery, classrooms, storage, equipment, water points, boundaries.
• Indoor space survey (CRITICAL). Photograph each indoor space with measurements (length x width x height). Document which classrooms will become hydro rooms (Classrooms 1+2 + library walls). Assess shade house condition for charcoal staging. Document art shed layout for packaging conversion. Dan should note wall space, window light, ventilation, and floor condition for each room.
• Inventory everything on site. Every tool, every container, every structure, every piece of equipment. Wesley builds the Equipment Inventory Master List (Playbook Doc 3.14) from Dan's photos + narration.
• Map the 1 acre. Sketch or photo-map: growing area, buildings, paths, athletics court, storage. Rough m² estimates for each zone.

• All 25 youth on site. Dan conducts a full census. For each youth, record:

• Wesley + Dan call. Review the 25 youth profiles together. Assign franchise roles based on skills inventory.
• Configuration decision: 25 youth across 15 franchise roles + 5 charcoal team + 5 continuing existing SAKALA programs? Or different split?

• All-hands meeting. Dan explains: "This site is becoming a franchise. Here's what changes."
• Read the Member Rights & Responsibilities Handbook (Playbook Doc 1.11) aloud in Kreyòl. Every youth hears: voting rights, profit-sharing, discipline, meetings, exit.
• Sign the Cooperative Membership Agreement (Playbook Doc 1.7). Each youth signs or thumbprints. Parents/guardians sign for anyone under 18.
• Sign the MOU Among Founding Members (Playbook Doc 1.9).
• Elect officers: President, Secretary, Treasurer. Secret ballot. Simple majority.

• Crop inventory: Count every moringa tree (seedling vs mature). Count every growing container with active plants. List every crop/herb species on site. Estimate yield capacity.
• Beehive inventory: How many hives? Producing honey? Condition?
• Water assessment: Current source, daily availability, storage capacity.
• Soil samples: Collect 5 soil samples from different areas of the contaminated ground (for future heavy metal testing before bamboo planting).
• Photo documentation: Minimum 30 baseline photos. Every area, every crop, every structure, every piece of equipment. Date-stamped.

Morning: Bamboo + Donkey Route Scouting

• Survey for Bambusa vulgaris. Dan + 2 youth spend the morning scouting river banks, roadsides, ravines within 5-10km of Cité Soleil.
• Identify stands: GPS-mark (phone) every B. vulgaris clump found. Estimate size (# of culms). Assess harvestability (access, distance, terrain).
• Photo each stand. Show scale, access route, approximate culm diameter.
• Scout the donkey route: Can a donkey + cart get from the bamboo stands back to site? Where are narrow points? Is there water along the route? Map the footpaths vehicles can't take.
• Collect bamboo culms for bookshelf construction. Two purposes for this trip: (1) map wild stands for charcoal production, AND (2) bring back culms for building bamboo bookshelves in the library (needed Day 16 for wall conversion to hydro racks). Select straight, mature culms suitable for furniture.
• Contact Bambou Facile (Jupille Facile, PREBHA program). Inform them of SAKALA's bamboo charcoal plan. Ask about Guadua angustifolia availability in Haiti.

Afternoon: Farrier Mentor Search

• Wesley contacts FAMV (Faculté d'Agronomie et de Médecine Vétérinaire, Damien, Port-au-Prince). Ask for equine/livestock department. Explain: SAKALA needs a farrier mentor for youth apprenticeship. Can they connect us to a working farrier or provide a professor/student to train 2 youth in hoof trimming, shoeing, and basic livestock health?
• Wesley contacts UEH veterinary science contacts if FAMV doesn't respond.
• Dan asks locally: Does anyone in Cité Soleil or nearby know a blacksmith or farrier? Old-school marechal-ferrant? Someone who shoes horses/donkeys at the markets?

• Dan rests. Sunday.
• Wesley builds:
  • KoboToolbox forms deployed (harvest log, daily finance, weekly inventory, weather, quality inspection, incident report)
  • Site Baseline Report compiled from Days 1-6 data
  • Financial templates formatted for Site 0 specifics
  • Training curriculum adapted for the 25 youth's actual skill levels
  • HSNNE welcome package draft (with real Site 0 baseline photos)

• Handwashing protocol. When, how, why. Signs posted at every wash station.
• Processing area sanitation. Pre-processing and post-processing cleaning checklist walkthrough.
• PPE introduction. Gloves for processing, boots for field work, hairnets for food handling. (Even before equipment arrives... establish the HABIT.)
• Temperature awareness. Cold storage principles. Why moringa must be <10% moisture. Why sauce pH must be <4.6.
• Practice: Every youth washes hands properly, demonstrates putting on PPE, cleans a processing surface.

• Moringa grading: Bright green = A, faded = B, brown = reject. Moisture target <10%. Practice grading with actual moringa from the nursery.
• Hot sauce standards: Color consistency, heat level, pH <4.6 rule (explain why... botulism prevention).
• Mamba standards: Smooth texture, golden brown color, no grittiness, no burnt flavor.
• Honey standards: Moisture <18.6%, color grading, crystallization documentation.
• Batch numbering system: Teach the format: [PRODUCT]-[YYYYMM]-[###]. Every batch gets a number. No exceptions.
• Practice: Grade actual moringa samples. Assign batch numbers to imaginary batches.

• Daily Cash Log: Walk Finance Lead through opening balance, cash in/out, closing balance, reconciliation. Practice with mock numbers.
• Sales Receipt Journal: Every sale recorded: date, product, quantity, price, customer. Practice logging 10 mock sales.
• MonCash: Ensure Finance Lead has MonCash account active. Practice sending/receiving payments.
• Petty Cash: Establish 5,000 HTG maximum. Explain the rules: every withdrawal needs a purpose, an approver, and a receipt.
• Weekly P&L: Explain the template. "This is what you fill out every Friday."

• Install KoboToolbox Collect app on Ops Coordinator's phone (and Finance Lead's if they have one).
• Walk through each form: Daily Harvest Log, Daily Finance, Weekly Inventory Count, Weather Log, Quality Inspection, Incident Report.
• Practice submission: Enter today's weather. Enter a mock harvest log. Enter a mock daily finance. Submit. Verify Wesley receives it in Delaware.
• Offline mode: Demonstrate that forms work without internet. Data syncs when signal returns.

• Full-day simulation. Run the franchise daily schedule from 6:00 AM to 5:30 PM. Every role does their assigned tasks. No actual production required... just the ROUTINE.
• 6:00 AM — Farm opening checklist (security, equipment, weather)
• 6:15 AM — Morning stand-up (15 min). Dan facilitates first one as model.
• 6:30-10:00 AM — Role-based work (farmers to beds, processors to station, etc.). Hydro Leads: indoor hydro check (nutrient levels, water levels, plant health across Classrooms 1+2 and library walls) is a daily task during this block.
• 10:00 AM — Break
• 10:30 AM-12:00 PM — Continue
• 12:00-1:00 PM — Lunch
• 1:00-4:00 PM — Afternoon tasks
• 4:00-5:00 PM — Data entry, inventory count
• 5:00-5:30 PM — End-of-day close, handoff note

• First official cooperative meeting. Use the Weekly Meeting Agenda Template (Playbook Doc 9.1). 35 minutes.
• Financial update (Finance Lead practices presenting, even with no real numbers yet)
• Production update (Role leads each report 1 minute)
• Issues/decisions (open floor)
• Peer recognition (Dan models: recognize someone by name for something specific)
• Conflict Resolution Protocol: Read aloud. Step 1: direct conversation. Step 2: mediation. Step 3: vote. Step 4: external. "We handle our own business first."
• Progressive Discipline: Verbal → Written → Suspension (vote) → Removal (2/3 vote). Read aloud. No surprises.

• Dan rests. Sunday.
• Wesley compiles:
  • Training sign-off sheets for all sessions (Days 8-13)
  • Site 0 Compliance Checklist: green/yellow/red for each of 147 playbook documents
  • HSNNE welcome package updated with actual baseline photos + youth roster
  • Bamboo recon results integrated into Site 0 blueprint
  • Financial model updated with real site data (growing area, crop counts, youth configuration)

• Harvest moringa from existing trees. Use whatever drying capacity exists (solar dryers, shade drying, racks).
• Process through full chain: harvest → wash → dry → grind (manual) → weigh → package (even in temporary bags) → label (handwritten batch number) → QC inspection.
• Time each step. How long does it take to process 1 kg of moringa powder with current equipment?
• Grade the output. A, B, or reject? Be honest.
• Log everything in KoboToolbox: Harvest log + processing batch record + finished goods entry.

Morning: Processing Team (Mamba + Sauce Leads + QC)

• Mamba batch: Roast peanuts (purchased small quantity for test) → grind → cook → jar (any containers) → label → QC. Batch #MAN-[YYYYMM]-001.
• Sauce batch: Peppers from site (if available) → prep → cook → bottle → label → QC. Batch #SOS-[YYYYMM]-001.
• Grade outputs. Taste test. Consistency check. Would you sell this?
• Log everything in KoboToolbox.

Full Day: Hydroponics Team (2 Hydro Leads + all available youth + Dan)

• This is a FULL DAY build, not an afternoon demo. Three indoor spaces are being converted into production hydro rooms with ~2,500 total plant capacity.
• Kratky method introduction (6:30 AM). Explain the concept: plants grow in nutrient solution, no electricity, no pumps, no soil. Zero-input after setup. Perfect for contaminated soil sites.
• Classroom 1 setup: Install PVC racks along walls and center. Cut holes for net cups. Fill with nutrient solution. Target: largest room, highest capacity.
• Classroom 2 setup: Same PVC rack installation. Maximize vertical space with tiered shelving.
• Library wall conversion: Build bamboo bookshelves (from Day 6 culms) as freestanding units. Move books from wall-mounted shelves to new bamboo furniture. Install PVC hydro racks on freed wall space. Net cups and nutrient solution in place.
• Plant across all 3 spaces (~2,500 plant capacity): lalo, lettuce, peppers, basil, thyme, parsley, scallion, chard. Mix fast-harvest crops (lettuce 30 days) with continuous-harvest herbs (basil, thyme, parsley).
• Teach: Water level management (the air gap is the key... roots need oxygen). pH awareness. When to add nutrients. How to check root health. Daily monitoring protocol for all 3 rooms.
• Hydro Leads take ownership. Their job from this point forward: daily check of all 3 rooms (nutrient levels, water levels, plant health), document growth, photograph roots weekly.

• Harvest test. Go to nearest mapped B. vulgaris stand (from Day 6 recon). Harvest 10-20 mature culms. Transport to site.
• Simple test burn. Even without a drum kiln... build a basic earth pit, char a few culms, see what the charcoal looks like. This is a proof-of-concept, not production.
• Assess: How hard was the harvest? How far? How long? Can 3 people do this daily?
• Document: Photos, distance, time, estimated daily harvest capacity.

• Visit local markets. Croix des Bossales, neighborhood markets. Note:
• Current price for moringa powder (per marmité or bag)
• Current price for mamba (per jar/can)
• Current price for hot sauce (per bottle)
• Current price for a bag of charcoal (size + HTG price)
• Current price for eggs (per dozen)
• Identify 3-5 potential regular buyers (market women, restaurants, shops). Get names, stall locations.
• Introduce SAKALA brand. "We're starting production next month. We'll have moringa, mamba, sauce, charcoal. Can we bring you samples?"

• Full day. Full schedule. Real output.
• Morning stand-up at 6:15 AM. Every role reports.
• Farmers harvest moringa, peppers, herbs from existing plants.
• Processors dry moringa, make sauce or mamba (small batch).
• QC grades all output. Batch numbers assigned.
• Finance Lead logs all activity. Cash log opened and closed.
• Inventory count at end of day.
• KoboToolbox entries for everything.
• Charcoal team does a harvest run if stands accessible.
• 5:00 PM debrief: What worked? What didn't? What's missing?

• Fix everything that broke on Day 19. Adjust schedule. Reassign roles if needed. Update any procedures that didn't work.
• Emergency contacts posted at 3 locations on site (nearest hospital, Dan's number, Wesley's number, each youth's emergency contact).
• Safety walkthrough: Fire extinguisher location, first aid kit inventory, evacuation point identified, equipment safety rules reviewed.
• Signage: Handwritten signs for now (professional ones come with purchased supplies). Food safety, handwashing, batch numbering, daily schedule posted.
• Final photo sweep: 20+ photos showing: signs posted, training complete, cooperative formed, site organized, youth in roles.

• Compliance review call. Dan + Wesley go through the checklist together. Green/yellow/red for each category.
• Celebration meeting with youth. Dan tells them: "We are franchise-ready. When the equipment arrives and the first subscriber payment lands, we execute Day 1 of the real thing. You've already proven you can do it."
• Wesley sends Dan the final Site 0 Compliance Certificate... a document confirming the site meets franchise standards for: cooperative formation, role assignment, training completion, data systems, governance, safety, quality standards.
• Photo: All 25 youth, on site, with a sign: "SAKALA Site 0 — Franchise Ready."